Recruitment of new members can be done through a public link that can be announced by mail or possibly social media.
Settings
Member info
In Settings the possibility to make this link publicly usable and to decide the procedure to have new members approved by an admin administrator.
Further settings regarding the information requested from new members during registration:
- Personal data - is minimal information
- Contact details
- Billing information
- Additional profile fields
Type of Membership
When registering, new members should also indicate the type of membership they desire. See the top of the registration page.
When managing Membership Types, the choice can be made as to which memberships can be chosen. For example, with no option to choose the "Honorary Member" type.
Introduction link
New member registration is then done through an introduction link:
https://demo.klubs.be/register.php
where "demo" should be replaced with the club domain name.
Privacy Statement
All new members are also asked to agree to the Privacy Statement.
Above the GDPR consent.
https://demo.klubs.be/myprivacy, where "demo" should be replaced with the club domain name.
With an additional option to make certain personal information visible or not visible to other members.
The standard Privacy Statement can also be found here:
Support - Privacy Statement
Follow up
Mail follow-up
After registration, two emails are created:
- Registration - mail to member "
- Registration - mail to club administrator "
See Support Mail Texts for further info.
Approval
Based on the mail to club administrator is alerted to a new registration. This can then be approved.
- Administration / Member management / Approve
After approval next flow:
- Registration - mail with approval to member
See Support Mail Texts for further info - Registration of Membership in Clubs
- Forwarding Membership to Billing.
In case of a refusal, no mail is sent and it is recorded.
- Administration / Member Management / Refused